Administrative Officer (Outpatient Services Scheduling)
There is one vacant position that will be filled in one of the following NWI campus locations:
Omaha, Lincoln, or Grand Island. The duties of the position include but are not limited to:
Responsible and accountable for the coordination and oversight of Scheduling and Consults across NWI to include CBOC's. Provides direct line support to the Outpatient Scheduling Service Line on the scheduling package, clinic profiles, consult directive, etc. Has responsibilities of auditing and monitoring to ensure compliance with policies and laws governing scheduling, consultative services, privacy, records management, business integrity and access. Responsible for strategic planning and direction, budgetary oversight and the administrative management structure to support the Outpatient Scheduling Service Line. Performs a wide range of complex business, administrative, and operational functions, supporting the Outpatient Nursing Director by assessing issues and concerns, determining appropriate course of action, advising and coordinating policies, programs, and operations, and implementing actions to ensure administrative and operational requirements are met. Major Duties and
Responsibilities:
Program Oversight and Data Analysis Develops analytical systems and analyzes multifunctional programs and processes Creates written policies and procedures that promote commitment to scheduling and consult compliance Develops and supports implementation of standard business rules Analyzes, evaluates, reports, advises on, and/or improves the effectiveness of scheduling and access methods Serves as the system point of contact for communication regarding scheduling, consults, and access Provides regular communication/reports Guides and supports various management initiatives Functions as a team leader Process improvement HR Logistics/Contracting/Finance Strategic planning and budgetary oversight Provides advice to service line director on budgetary/fiscal management and operational issues Oversight for acquisition and contractual actions Liaison to medical center support services Manages capital assets Education and Training Reviews program directives related to all programs within the Scheduling Directive, Consult Directive, and auditing of scheduling and consult practices. Partners with the education department to design educational content for appointment making Provides scheduled and just-in-time training to staff Establishes internal measurement criteria and performs periodic audits to ensure scheduling directive compliance Work Schedule:
Monday Through Friday, 8:
00AM - 4:
30PM Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer (Outpatient Services Scheduling)/PD704570 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/24/2019. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
. OR, :
include experience such as planning, organizing, evaluating, and coordinating complex administrative activities. You will be rated on the following Competencies for this position:
Administration and ManagementAttention to DetailDecision MakingEffective CommunicationInformation ManagementProblem SolvingReading Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Omaha, Lincoln, or Grand Island. The duties of the position include but are not limited to:
Responsible and accountable for the coordination and oversight of Scheduling and Consults across NWI to include CBOC's. Provides direct line support to the Outpatient Scheduling Service Line on the scheduling package, clinic profiles, consult directive, etc. Has responsibilities of auditing and monitoring to ensure compliance with policies and laws governing scheduling, consultative services, privacy, records management, business integrity and access. Responsible for strategic planning and direction, budgetary oversight and the administrative management structure to support the Outpatient Scheduling Service Line. Performs a wide range of complex business, administrative, and operational functions, supporting the Outpatient Nursing Director by assessing issues and concerns, determining appropriate course of action, advising and coordinating policies, programs, and operations, and implementing actions to ensure administrative and operational requirements are met. Major Duties and
Responsibilities:
Program Oversight and Data Analysis Develops analytical systems and analyzes multifunctional programs and processes Creates written policies and procedures that promote commitment to scheduling and consult compliance Develops and supports implementation of standard business rules Analyzes, evaluates, reports, advises on, and/or improves the effectiveness of scheduling and access methods Serves as the system point of contact for communication regarding scheduling, consults, and access Provides regular communication/reports Guides and supports various management initiatives Functions as a team leader Process improvement HR Logistics/Contracting/Finance Strategic planning and budgetary oversight Provides advice to service line director on budgetary/fiscal management and operational issues Oversight for acquisition and contractual actions Liaison to medical center support services Manages capital assets Education and Training Reviews program directives related to all programs within the Scheduling Directive, Consult Directive, and auditing of scheduling and consult practices. Partners with the education department to design educational content for appointment making Provides scheduled and just-in-time training to staff Establishes internal measurement criteria and performs periodic audits to ensure scheduling directive compliance Work Schedule:
Monday Through Friday, 8:
00AM - 4:
30PM Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer (Outpatient Services Scheduling)/PD704570 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/24/2019. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
. OR, :
include experience such as planning, organizing, evaluating, and coordinating complex administrative activities. You will be rated on the following Competencies for this position:
Administration and ManagementAttention to DetailDecision MakingEffective CommunicationInformation ManagementProblem SolvingReading Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$51,529 to $66,983 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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