Secretary (Typing)
This position is located in the Director's Office. As the secretary to the Grand Island Site Director you will perform duties and assignments that include, but are not limited to:
Manages tasks and priorities to meet required timelines. Summaries information as needed to assist the Site Director. Serves as a backup to the Executive Secretaries in the Director's Suite.- Assists the Site Director's subordinates in task assignments and follow-up. Advises staff at various levels of the mission of the organization. Assigns Action Items to the subject matter experts, tracks to completion meeting suspense deadlines.- Is a liaison between the Site Director and subordinate services/ departments. Is knowledgeable of administrative and clinical services and its procedures and has a general knowledge of substantive programs of the office. Uses Microsoft Office applications -Word, Excel, PowerPoint and SharePoint Manages meeting minutes; including taking, editing and forwarding completed minutes to appropriate staff Effectively prepares and distributes accurate correspondence, reports and other products as needed. Must have excellent customer service skills as there will be constant contact with the public, staff, Veterans and Veterans' families, physicians, nurses, Central Office staff, Network Office staff and Veterans representatives. Will keep current on all policies and inform the Site Director of those pertaining to her services. Initiates all travel and travel requests for the Site Director and her direct reports using the Concur Travel Program. Serves as a timekeeper for the Site Director's staff. Screens calls and visitors referring them to the appropriate staff to help resolve concerns. Serves as the chemical inventory liaison for the Site Director's Office. Orders supplies for the Site Director's Office. Performs ADPAC duties for the Site Director and TRIAD staff. Serves as a sponsor for the PIV program. Work Schedule:
Monday - Friday, 8:
00am - 4:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (Typing)/PD703840 Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required Bargaining Unit Position:
No To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/27/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS 6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Duties, priorities, commitments, policies, and program goals of the staff sufficient to perform non-routine assignments In addition to meeting experience requirements, applicants for this position must show possession of the following skills, as appropriate. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. 40 words per minute typing speed You will be rated on the following Competencies for this position:
Client OrientationConflict ManagementCustomer ServiceIntegrity/HonestySelf-Direction Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Manages tasks and priorities to meet required timelines. Summaries information as needed to assist the Site Director. Serves as a backup to the Executive Secretaries in the Director's Suite.- Assists the Site Director's subordinates in task assignments and follow-up. Advises staff at various levels of the mission of the organization. Assigns Action Items to the subject matter experts, tracks to completion meeting suspense deadlines.- Is a liaison between the Site Director and subordinate services/ departments. Is knowledgeable of administrative and clinical services and its procedures and has a general knowledge of substantive programs of the office. Uses Microsoft Office applications -Word, Excel, PowerPoint and SharePoint Manages meeting minutes; including taking, editing and forwarding completed minutes to appropriate staff Effectively prepares and distributes accurate correspondence, reports and other products as needed. Must have excellent customer service skills as there will be constant contact with the public, staff, Veterans and Veterans' families, physicians, nurses, Central Office staff, Network Office staff and Veterans representatives. Will keep current on all policies and inform the Site Director of those pertaining to her services. Initiates all travel and travel requests for the Site Director and her direct reports using the Concur Travel Program. Serves as a timekeeper for the Site Director's staff. Screens calls and visitors referring them to the appropriate staff to help resolve concerns. Serves as the chemical inventory liaison for the Site Director's Office. Orders supplies for the Site Director's Office. Performs ADPAC duties for the Site Director and TRIAD staff. Serves as a sponsor for the PIV program. Work Schedule:
Monday - Friday, 8:
00am - 4:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (Typing)/PD703840 Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required Bargaining Unit Position:
No To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/27/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS 6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Duties, priorities, commitments, policies, and program goals of the staff sufficient to perform non-routine assignments In addition to meeting experience requirements, applicants for this position must show possession of the following skills, as appropriate. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. 40 words per minute typing speed You will be rated on the following Competencies for this position:
Client OrientationConflict ManagementCustomer ServiceIntegrity/HonestySelf-Direction Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$43,251 to $56,222 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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